HR Audit Readiness Checker | Trinity Workforce Solutions

1 HR Policies & Documentation

Do you have a comprehensive employee handbook?

Yes, regularly updated and distributed to all employees Yes, but needs updating Partial or outdated handbook No employee handbook

Are your HR policies compliant with current labor laws?

Yes, reviewed by legal counsel within the last year Mostly compliant, minor updates needed Not sure / needs review Known compliance gaps

Do you maintain complete personnel files for all employees?

Yes, organized and easily accessible Yes, but some files incomplete Partial files or disorganized Inadequate documentation

Do you have documented recruitment procedures?

Yes, standardized and followed consistently Yes, but not always followed Informal procedures No documented procedures

Are job descriptions current and accurate for all positions?

Yes, all positions have updated JDs Most positions, some need updating Many JDs outdated No or minimal JDs

Do you conduct regular performance evaluations?

Yes, formal system with documented reviews Yes, but inconsistently applied Informal reviews only No performance review system

Is your compensation structure documented and equitable?

Yes, structured pay scales with regular reviews Documented but needs review Informal structure No structured approach

Do you maintain proper payroll records and statutory compliance?

Yes, fully compliant with all statutory requirements Mostly compliant, minor gaps Some compliance issues Significant compliance concerns

Do you maintain training records for all employees?

Yes, comprehensive records maintained Partial records Minimal documentation No training records

Do you have a documented disciplinary and grievance procedure?

Yes, clearly documented and communicated Documented but needs updating Informal procedures No procedures in place